5 Ways to Improve Team Efficiency and See Results

This is a guest post by Lexie Lu, a designer and blogger. She contributes to the design world and usually has a cup of coffee close by. She writes on Design Roast and can be followed on Twitter.

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The success of any professional team ultimately boils down to the skills and expertise of the individuals it includes. Even the most effective of leaders will find it difficult, if not downright impossible, to lead a team of struggling or subpar employees.

Regardless of the experience of your team members, there are a number of steps you can take to strengthen the team efficiency and experience real, quantifiable results.

1. Setting a Positive Example.

As any great leader knows, it’s vital that you set a positive example for your subordinates. Whether you realize it or not, the sheer nature of the leadership position automatically designates you as a workplace role model. Even those who aren’t a part of your team might begin looking up to you, so it’s important that you lead by setting an example for others.

In order to measure your success, try to solicit specific feedback from your co-workers, peers and team members. As a leader, much of your progress can be measured through the productivity, motivation and attitude of your team.

Here are some tips on how to stay positive at work.

2. Catering to Individual Strengths.

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Next, it’s also important to cater to the individual strengths and weaknesses of your squad.

While newly hired recruits aren’t always placed in positions that will fully utilize their skills, proactive team leaders will always do their best to assign and delegate tasks based on the experience and knowledge of their team.

Once again, your ability to do this effectively can be determined by the success of your employees and the level of team efficiency.

Have the assigned tasks been completed in a timely and accurate manner? If not, you may want to re-think your strategy.

Conversely, if you find that your team is constantly meeting or exceeding goals, and if they’re doing so at a heightened pace, you can rest assured you’ve done your job as a leader.

3. Holding an Effective Stand-Up Meeting.

The concept of the stand-up meeting is simple. Instead of taking the traditional approach to group-oriented meetings, where you gather all your team members around a conference table, you simply call a brief huddle.

By keeping your employees on their feet for the duration of the meeting, you’re able to strengthen the bond between teammates, facilitate the quick exchange of information, maximize team efficiency and even bolster their health.

In fact, recent studies have linked prolonged sitting with a 50% higher risk of early death. Moreover, individuals who sit for extended periods of time, or too frequently, are at a 125% greater risk of heart attack, diabetes and more.

Measuring the results of your stand-up meeting can be accomplished by recording meeting minutes and comparing them to the minutes from previous, traditional meetings. You’ll also be able to gauge the effectiveness of your stand-up meetings by analyzing team interaction and monitoring day-to-day productivity.

4. Establishing Clear and Realistic Goals.

You’ll also want to establish clear and viable goals on a consistent basis. Few things will hurt a good team’s motivation quicker than an unattainable or unrealistic goal.

On the other hand, a team that is able to meet and even exceed their goals will almost always strive for bigger and better achievements.

To determine your goal-setting prowess in terms of team efficiency, simply take a look at the actual progress your team has made toward their most recent goal.

If they’re currently on track to meet that goal, or if they already have, you can take that as an indication of your success. Conversely, if you find that your goals are often missed or ignored completely, you’re probably doing something wrong.

5. Making the Most of Technology.

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Leaders in the 21st century should always take advantage of the latest and greatest in software and information technology.

Mobile devices, including laptops, smartphones, tablets and digital notebooks, can now be used to keep in contact with remote employees who are located on the other side of the globe. Given the sheer accessibility and affordability of technology today, there’s really no excuse to avoid it.

There are a number of ways to measure your success when it comes to the utilization and integration of technology. Your team’s current level of knowledge with general IT is one indicator, but that can be misleading.

For best results, try to compare your company’s current profitability with figures from the past. By digging up such historical data, you’ll be able to see just how important of a role technology has played in the ongoing development and productivity of your business.

Related: Why You Won’t Recognize Your Office in 10 Years Time

Bolstering Your Own Leadership Efficiency.

Unfortunately for today’s business professionals, there are no generic templates to rely on when leading a team of your workplace peers. As each team is bound to be different, and each individual team member will boast their own strengths and weaknesses, it’s crucial that you take the time and get to know your team, understand their abilities and support their productivity in any way possible.

What about your employees? What can you do today to increase team efficiency?

See also:

The Best Way to Run a Business Meeting
Why Having Happy Employees Can Help Companies Increase Profit

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Lidiya K

Lidiya K

Author, blogger and podcaster in the fields of self-improvement and life hacking. Creator of Let's Reach Success.
Full-time freelance writer. Lifestyle designer.
Lidiya K

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